FREQUENTLY ASKED QUESTIONS
What is included in a standard booth package?
The standard booth package includes a booth with standard pipe and drape, and side rails. Also included is a 6’ skirted table, (2) two chairs, (1) one wastebasket, (1) one basic electric drop (one 500 watt/5 amp 110/120 volt), carpet, (1) one-line/7” w x 44’ l identification sign with the exhibitor’s name in black block letters on a white background, a complimentary company description in the Exhibition Directory, complimentary Expo TV and handout submissions for the exhibition hall.
Back drape will be 8’ high; side drapes will be 3’ high. Additional furniture is available at an extra charge from GES. Additional electric, wi-fi and rigging is available at an extra charge from the Gaylord National Resort & Convention Center.
How many registrations are included with my booth package?
None. The cost of registration is NOT included in your booth package fees. You will have to register all exhibiting personnel using the Exhibitor Registration Form. All personnel from an exhibiting company is eligible for the exhibitor attendee rate of $350 per person, whether or not they are working the booth.
What is the cost to exhibit at NRMCA’s ConcreteWorks 2018?
The rate for exhibit space at NRMCA’s ConcreteWorks 2018 is:
Member Rate: $14 per square foot
Non-Member Rate: $24 per square foot
Exhibitor Attendee Registration Rate: $350 per member exhibitor attendee | $500 per non-member exhibitor attendee
Member Spouse/Guest: $350
Non-Member Spouse/Guest: $500
Exhibitor shall pay NRMCA 100% of the exhibit fee at the time of application to reserve exhibit space.
PLEASE NOTE: No assignment of space will be made until the FULL exhibit payment along with a signed exhibitor application and registration form is received.
How do I register myself and my booth staff?
Attendee registrations are NOT included in your booth package fee. Each person wishing to attend the conference from an exhibiting company, whether that person is working the booth or not, is entitled to the discounted member exhibitor rate of $350 per person ($500 per non-member exhibitor attendee). To register for the conference, please complete the Exhibitor Attendee Form.
What is the exhibition hall schedule?
The hall will be “open for business” beginning on Saturday with the opening ceremony and extended hours leading into the welcome reception. On Sunday and Monday, in addition to the meal activities (breakfasts, lunch, receptions, breaks, etc.) that will take place in the hall, there are also several hours during which there are no competing activities – this is dedicated exposition time for our registrants to be able to spend in the hall with you, without having to choose between that and other activities. During the times where other activities take place (such as education sessions), the hall will remain available to you should you have any side meetings you may want to schedule with customers and prospective customers.
NRMCA’s ConcreteWorks 2018 exhibition schedule is:
Saturday, September 29, 2018
3:30 pm – 7:00 pm;
Sunday, September 30, 2018
7:00 am – 8:00 am | 10:15 am – 1:45 pm | 3:00 pm – 3:15 pm | 4:45 pm – 6:45 pm;
Monday, October 1, 2018
7:00 am – 9:30 am
When will the exhibitor service kit be available?
The exhibitor service kit will be available in the spring of 2018.
Are free customer passes available for the exhibition hall?
No, but NRMCA will provide you with a company-branded electronic exhibition hall Invitation that you can send to your customers and prospects. They can simply bring that invitation to NRMCA’s on-site registration desk and we will issue an exhibition hall Pass (only good for accessing the Hall, not for any other activities during the conference). After the show, NRMCA will bill you $50 for each Exhibit Hall Invitation turned in which is branded with your company name.
Are there opportunities to sponsor conference activities, and if so, who do I contact?
There are great opportunities to advertise and sponsor activities at NRMCA’s ConcreteWorks 2018. Visit the Conference Sponsorship Opportunities webpage to find out more. Contact Jacques Jenkins at (240) 485-1165 or [email protected] to become a conference sponsor.
There are also paid and complimentary promotional branding opportunities available to exhibitors, separate from event sponsorship.
How do I order internet access for the conference?
Basic internet is offered in the exhibition hall. If you require high-speed internet for your booth for presentations, streaming, etc., you MUST order a wired or wireless internet connection through the Gaylord National Resort & Convention Center at an additional cost which will be the responsibility of the exhibitor. To order additional internet for your booth, please fill out the internet order form that will be provided in your exhibitor kit.
Are lead retrieval scanners available at the conference?
No. NRMCA will encourage attendees to exchange information via the event mobile app. Information for this app will be released to attendees two weeks prior to the start of the conference.
Can my company hold a meeting during the conference?
NRMCA kindly requests that you do not hold side meetings during official NRMCA events/hours. Organizations can reserve ancillary meeting space at the conference by contacting Rachel Fowler at [email protected] at the Gaylord National Resort. The cost of meeting space, food and beverage is the organization’s responsibility.
Is security provided in the exhibition hall?
Loading dock security personnel are provided during load-in and load-out hours. Security personnel are stationed within the exhibition hall when the hall is closed. Badge checkers for the exhibition hall are stationed at the front doors during exhibition hall hours. The level of security is intended to control the access of people and material to and from the exhibition hall in a safe and organized manner. It is not intended as individual security for your booth and materials. Please remember that the hotel is a public building, do not leave items of value in your booth during load-in and load-out periods, without taking security precautions. NRMCA provides overnight security of the exhibition hall.
Where/Who do I ship my booth to?
Advance shipments should arrive to the GES Warehouse on or between Tuesday, August 28 – Wednesday, September 26. Direct shipments to the show site should arrive on September 28 from 7:00 am – 5:00 pm and September 29 from 7:00 am – 12:00 pm. It is more cost effective to ship in advance to the warehouse.
Important Rolling Stock Note: GES will contact exhibitors directly to schedule the move-in of rolling stock for Thursday, September 27, starting at 1:00 pm.
Can I carry exhibit materials into the hotel and to my booth?
Yes. Exhibitors may hand carry materials through the door, provided they do not use material handling equipment to assist them.
How do I locate my booth materials upon arriving at the conference?
Exhibitors must first check in at the NRMCA Registration Desk upon arrival to pick up conference badges, badges are required for exhibitors to enter the hall while it is closed to participants. The shows decorator, GES, handles exhibitors’ shipping needs. Freight shipped to GES will be placed at exhibition booths by GES on load-in days. It is recommended that exhibitors have their tracking number available to help identify the location of any missing materials.
I don’t want to pay the non-member rate. Can I become an NRMCA member?
Yes. Information on NRMCA membership may be obtained by contacting: Kimberly Pittmon, (240) 485-1146, [email protected] or Brett Ruffing, (240) 485-1138, [email protected].